TitleTools

Examination workflow

Title examination,
end-to-end.

A complete examination workflow for the people who actually do the work. Drop in your documents, let AI sort and read them, verify every answer back to the page it came from, hand off cleanly to a reviewer, and ship a final assembled package — all in one tool.

See the workflowBook a demo

app.titletools.io · examiner workspace

TitleTools examination workspace — Asheville NC title order with workflow steps, document classification, and About-this-order panel

Built for

Small title shops doing real work.

Examiners & abstractors

The people reading documents and assembling the file all day. Less typing, more verifying.

Reviewers & approvers

Whoever signs off — attorney, manager, senior examiner. One queue, one screen, drafted output ready to refine.

Owners & ops

A real activity record on every order. County-aware templates so new hires start with the right shape.

Examination day, before and after.

A typical day, today

  • ·Save county PDFs into ad-hoc folders.
  • ·Split multi-document PDFs by hand in Preview.
  • ·Read every page to figure out what each doc is.
  • ·Re-type the same names, dates, and instrument numbers into a template.
  • ·Email the folder + draft to the reviewer; field questions over the next two days.
  • ·Re-export the final package one PDF at a time.

A typical day, with TitleTools

  • Drop every PDF, image, or scanned packet onto the order — multi-doc PDFs split themselves.
  • AI reads each document and files it under the right section.
  • Vesting, parties, legal description, and exceptions land in the order — citation-linked to the source page.
  • The opinion-letter draft shows up filled in from the order. You edit, you don't author.
  • Hand off to the reviewer with one click; their queue is ready.
  • Final package assembles itself; you reorder a few pages and export.

How it works

A walk through one order.

Five steps, one workspace, every artifact tied back to the page it came from.

1

Categorize Documents.

Drop in the closing packet, the recorder dump, the scanned plats. The AI splits multi-document PDFs into individual instruments, OCRs every page, and files each one into the right section — vesting, liens & encumbrances, taxes, requirements. Confidence shown inline; reclassify in one click.

  • Multi-document PDFs auto-split into individual instruments.
  • Per-document type and section assignment with confidence scores.
  • Reclassify, drag between sections, override at any time — every change recorded.
TitleTools — Step 1 — Categorize Documents
2

Pull the county record.

Confirm the parcel and pull current county records for the subject property — owner of record, situs address, assessment values, last sale, acreage, parcel polygons. Cross-checked against what your documents say so a mismatch surfaces before the reviewer ever sees the order.

  • "Owner of record" not matching the deed grantee? Flagged automatically.
  • Parcel polygon vs metes-and-bounds drift detected.
  • Property Explorer link for deeper assessor data when needed.
TitleTools — Step 2 — Property Records Lookup
3

Walk the exceptions.

Every covenant, easement, lien, recorded restriction, and standard requirement surfaces as a discrete exception — pinned to the page of the source document. Edit, add, or remove. Every exception carries a citation back to where it came from.

  • Pre-populated from extracted findings across all documents in the order.
  • Add context-only exceptions or standard requirements manually.
  • Every edit recorded with author and timestamp.
TitleTools — Step 3 — Review Exceptions
4

Draft the opinion.

The preliminary opinion letter is generated from the order's parties, legal description, vesting, and the exception schedule you just walked. Edit, refine, regenerate if upstream data changed. Lock the opinion when finalized to freeze it for the package.

  • Property, vesting, parties, and exceptions pre-filled — you edit, you don't author from scratch.
  • Regenerate after any upstream change.
  • Lock to freeze the opinion text into the deliverable package.
TitleTools — Step 4 — Draft Opinion
5

Ship the package.

Final assembly: pick which documents and pages go into the deliverable PDF, reorder, rotate, hide, insert separators. Export a single indexed PDF — or hand off to an attorney for review and signature.

  • Drag to reorder pages and exhibits — no PDF editor needed.
  • Page-level rotate, delete, insert blank.
  • Activity log on the order is your audit trail.
TitleTools — Step 5 — Assemble Package

Human in the loop

Faster, with fewer mistakes — not because the AI is perfect.

The AI does the typing. Your team does the judgment. Every answer is traceable, every override is recorded, and nothing ships without a person signing off.

Every answer is traceable.

Every extracted value carries a citation — the page, the bounding box, the confidence. You can audit any output back to its source in two clicks.

Every override is recorded.

When you correct an AI suggestion, the system remembers the original, the override, the user, and the timestamp. Inspectable forever.

Nothing ships without a signature.

No automatic posting, no silent commits. The attorney signs off on the opinion. The reviewer signs off on the package. The examiner signs off on the data.

See it on your file

Book a 30-minute demo.

Bring a real order. We'll run it through the examiner workflow on a screen-share — intake, classification, extraction, parcel cross-check, reviewer hand-off, package export.

We reply from a real person. No marketing automation; no email drip. Your details are not used to train any AI model.

Or email hello@limelyte.com directly.