- Rotation fixed
- Deskewed
- Scan cleaned
- 2 pages to 1 document
01
Prepare
We fix rotation, deskew, clean the scan, and staple loose pages into complete documents.
Document extraction
Recorded documents in.Plant-ready records out.
TitleTools prepares every image, reads every word, extracts every title field, checks its own work, formats it to your plant's rules, and delivers it straight into your plant. No keying backlog.
Start where your plant needs help.
Go-forward posting
Every day's recordings, extracted, checked and posted. Run it fully automated or as a first pass in front of your keyers.
Gap fill
Missing years? Missing document types? We fill them from the county images and post them under your rules, so they match what's already in your plant.
Full plant builds
Starting a county from scratch? We process the full back-file with the same engine and build the plant from the ground up.
Six steps from county image to your plant.
0 words mapped
02
Word mapping
Every word on every page gets a position and a box. Not just title-specific language. Every word.
03
Extraction
Our extraction is trained on millions of title documents. It knows each document type and the structures that belong to it: legal descriptions, subdivisions, abstracts and surveys. Grantors and grantees. Dates, consideration, and addresses. Every value ties back to the page.
1234568
71Document typeStatutory warranty deed
2GrantorMargaret L. Ostrander
3GranteesDaniel R. Whitcomb and Elena M. Whitcomb
4LegalLot 7, Block 3, Harlow Ridge Addition to Spokane
5Recorded10/01/2026
6Number7999214
7Consideration$6,215.00
8Address4418 E Harlow Ridge Ln, Spokane, WA 99223
03 · Handwritten
Typed or handwritten
Typed or handwritten, it reads them both with high accuracy. Cursive included. Old documents and modern ones, back to patent.
1234561Document typeWarranty deed
2DateJuly 6, 1882
3GrantorsFranklin Harrington and Adaline Harrington
4Consideration$420.00
5GranteeJohn C. Davenport
6LegalSW 1/2 of Lot 5, Block 29, Town of Cheney
Score
Confidence
Document typeWarranty deed
GrantorM. L. Ostrander
GranteesD. R. and E. M. Whitcomb
Consideration$6,215.00
LegalLot 7, Block 3
Address4418 E Harlow Ridge
04
It scores itself
Every read gets a rating and a comment. Weak scans go back for another pass, and a separate QC agent verifies every value.
Name orderPunctuationDocument numberConsideration
GrantorMargaret L. OstranderOSTRANDER, MARGARET L
GranteesDaniel R. Whitcomb and Elena M. WhitcombWHITCOMB, DANIEL R AND ELENA M
Address4418 E Harlow Ridge Ln, Spokane, WA 992234418 E HARLOW RIDGE LN, SPOKANE WA 99223
Number79992142026-7999214
Consideration6215.00$6,215.00
05
Posting rules
Name order, punctuation, document numbers, consideration. Everything your keyers did by hand, applied after extraction. Change a rule and rerun it at no extra cost.
Your title plant
5 documents
NumberTypePartiesStatus
2026-7999214WDOSTRANDER, MARGARET LIn review
2026-7999210DOTNORTH, CASEY MIn review
2026-7999206RELPARKER, RILEY JApproved
2026-7999198WDQUINN, AVERY LIn review
2026-7999214.txt2026-7999214.jsonDirect feed
Minutes, not days
06
Deliver
Straight into your title plant, or as files for pickup or direct feed. Go-forward documents are cleaned, extracted, checked and posted within minutes of receiving the images. PropertySync customers land in a review batch through our direct API adapter.
Scale
Millions
Millions of documents
Built to scale.
Minutes
Go-forward, posted
Cleaned, extracted, checked and posted within minutes of receiving the images.
10x
An order of magnitude faster
Full plant builds versus traditional keying.
The rest of the toolkit.
Extraction is one part of the plant. The same system reads the old books, indexes tract books, and builds rules from plats.
Franklin Harrington and Adaline Harrington
Handwritten and historic documents
TitleTools reads handwritten documents back to patent, cursive included. Every word is boxed on the page, and the grantor, grantee, date, and legal come off as real fields.
Grantor: United States
| Sec-Twp-Rge | Description | Grantee | Instrument |
|---|---|---|---|
| 26-20-12 | SE 1/4 SW 1/4 (40 ac) | Solomon R. Wright | Land entry, Mar 23, 1837 |
| 26-20-12 | W 1/2 SW 1/4 (80 ac) | Jacob Thornburgh | Land entry, Mar 28, 1831 |
| 27-20-12 | E 1/2 NE 1/4 (80 ac) | Caleb Cougill | Land entry, May 25, 1831 |
| 27-20-12 | W 1/2 NE 1/4 (80 ac) | Isaac Thornburgh | Land entry, Nov 21, 1829 |
Tract book indexing
We index tract books the way a plant uses them. Each entry is read, tied to the tract, and posted with the same rules as a recorded instrument.
123456789101112131415161718192021Block 1Land rules created: Lot 1-21, Block 1
Plat builder
The plat builder turns a scanned plat into land validation rules. Lot, block, and subdivision become checks the plant can run against every legal.
Your keying conventions. Applied after extraction. Rerun any time.
Human keyers format data as they type it. We format it after full extraction, using your plant's posting rules and your county's specs. Need a change? Update the rule and rerun it on the same extracted documents, as many times as you want, at no additional cost.
- First and last name order
- Spacing and punctuation
- Merged names on a single line
- Document number formats
- Consideration formats
- Every convention your plant already keys by
| Field | Raw extraction | Posted |
|---|---|---|
| Grantors | Margaret L. Ostrander | OSTRANDER, MARGARET L |
| Grantees | Daniel R. Whitcomb and Elena M. Whitcomb | WHITCOMB, DANIEL R AND ELENA M |
| Street address | 4418 E Harlow Ridge Ln, Spokane, WA 99223 | 4418 E HARLOW RIDGE LN, SPOKANE WA 99223 |
| Document number | 7999214 | 2026-7999214 |
| Consideration | 6215.00 | $6,215.00 |
| Document type | Statutory warranty deed | WD |
| Recorded | 10/01/2026 | 10/01/2026 |
Posted with this plant's rules: last name first, merged parties, document number with the year, consideration as currency. Rerun under another plant's rules and the same extraction comes back in that plant's shape.
Into your plant, or into your hands.
Images can arrive the way your county already sends them. We keep our own working copy, so a retry or a moved file at the source does not break the batch.
- County recorder feed
- SFTP
- Cloud bucket
- Watch folder
- Company drop folder, with browser upload or an emailed link
- A shipped drive for a large back-file
PropertySync review batch
Records land for your team to check. When you are ready, they save into the plant. A review batch sent by mistake can be pulled back.
Straight to plant
The same PropertySync path, saving into the plant when your policy says the batch is clear.
TitleSearch
Industry-standard transmission, ready for pickup.
JSON
The full extracted record for every document.
File pickup
Pipe-delimited transmissions, custom field layouts, or a ZIP. Images and the index travel together as one multi-page TIFF per instrument.
Existing plant land is preserved when an instrument is already posted. For PropertySync customers, delivery lands in a review batch.
Full automation, or a first pass in front of your keyers.
Full automation
County source to plant. Records above your bar deliver, and exceptions hold for review.
First pass for keyers
Your team opens records with type, parties, dates, recording data, and legals already filled in. They verify and correct instead of typing. Every correction is kept next to the original read.
Audit
If someone asks about a posted record, you can answer.
- The stored read is never overwritten. Rules project it, and every rule version is kept.
- Overrides carry who and when.
- Re-delivering the same batch under the same rule version produces the same record.
- Posting-rules packet for your QA team: the rules in plain language, per instrument type.
Legal descriptions and the land base
Every legal, checked against a real land base.
Indexing a document is half the job. The other half is tying its legal description to the county's additions, abstracts, and surveys. The pipeline builds that land base, checks every posted legal against it, and recovers the legals that would otherwise be left blank.
A curated land base
Platted additions, Texas abstracts and surveys, and the section, township, and range grid. Harvested from the recorded documents and cleared by a person. Subdivision, abstract, and acreage are first-class fields.
Legals recovered
When a document only cites an earlier instrument, the pipeline follows the reference or the party chain, inherits the legal with a confidence score, and holds uncertain ones for review.
A locate report with every batch
Each legal comes back matched, resolved from a reference, or marked for a person.
New plants from the documents
Vocabulary and the land base come from the recorded documents themselves, for a backplant or a full county back-file.
Trust
No black-box deliveries.
If your plant or your customer raises a question about a posted document, you can answer it.
The same audit trail
Author, timestamp, confidence, and the original suggestion stay on the record.
Reproducible transmissions
The same source batch and the same pipeline version produce the same file, bit for bit.
Your confidence bar
You set it per county and per document type. Records under the bar hold for a person.
Also on the platform.
Parcel Watch
An alert when a deed, lien, or mortgage records against a parcel.
Explore Parcel Watch ›SubdivisionIQ
Plat and covenant search for your website, served from your plant.
Explore SubdivisionIQ ›FIRPTA
A documented FIRPTA answer on every closing file.
Explore FIRPTA ›Plant Health
A graded diagnostic for PropertySync go-forward customers.
Explore Plant Health ›For keying shops and resellers
Run a keying shop?
Put TitleTools in front of your team. We run the first pass, cleanup, OCR and extraction, so your keyers review instead of type. White-label and wholesale options available.
Send us your documents. We'll run a sample.
Send us one day of recordings from your county. We'll run it through the pipeline and walk you through the results. A real person replies.
Excise $6,215.00 recorded 10/01/2026. Acknowledged in Spokane County on 09-29-2026.