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Plant Health

A full grade for every record.

Plant Health reads every record in the plant. 33 checks across 8 categories. Each finding carries the count, the search impact, and the recommended fix. The overall grade stops one letter above the weakest category.

Get your plant gradedSee the 33 checks›
33Checks across 8 categories
A to FEvery category, then the plant
CSVA fix manifest for every finding
The 33 checks

Eight categories. Every record.

33 checks across 8 categories. Each one is plain: what is off, how many records, and what a search will miss.

7 checks

Recording Coverage & Integrity

  • Missing numbers in each series
  • A year that mixes several series
  • Quiet months, with early holes kept as history
  • Same number, two types, as a convention
  • Same number, contradictory types
  • True duplicates
  • Plant lag, from the newest filing to today
7 checks

Subdivision / Addition Hygiene

  • Names in use that are not on the pick list
  • Pick-list names with no documents
  • Keying differences in the name
  • No plat lot and block ranges
  • Most legals carry no lot or block
  • Lot numbers outside the plat range
  • Block numbers outside the plat range
5 checks

Party Name Quality

  • Middle initials with and without a period
  • Hyphenated names also keyed without the hyphen
  • Characters outside the normal set
  • Common names that differ by one character
  • All caps mixed with mixed case
3 checks

Instrument Type Vocabulary

  • Types in use that are not on the list
  • List types that no document uses
  • The same type keyed several ways
3 checks

Document Cross-References

  • A related number inside the plant dates is missing
  • Years outside the plant are noted and left out of the grade
  • A book with no page, or a page with no book
2 checks

Consideration & Financial Data

  • Recent consideration in cents and in whole dollars
  • Consideration present more or less often than this plant's history
2 checks

Legal Descriptions

  • A legal on recent documents less often than this plant's history
  • Acreage legals missing section, township, or range
4 checks

Dates & Numbering Consistency

  • Filed dates before 1800, far out, or unreadable
  • Filed dates after today
  • Instrument year disagrees with the filed date
  • Year-prefixed numbers with an impossible year
A sample finding

Keying differences in subdivision names.

566 variant subdivision spellings across 8,658 documents. A search on the main spelling misses the variants.

  • Severity, the count, and the spellings that drifted.
  • The search impact, stated on the finding.
  • A recommended fix, and a CSV of every affected record.
Every month

The grade moves with the plant.

The same 33 checks score the plant again each month. Change since last report shows what is new and what cleared.

  • The score and the letter, month over month.
  • New findings and resolved findings, side by side.
  • PropertySync go-forward customers get this every month.
How you get it

Two ways to run it.

Built in for PropertySync go-forward customers, or a one-time deep dive on the plant you have today.

Monthly

Built in for PropertySync go-forward customers.

Monitored monthly. Each report shows the grade, the new findings, and the ones that cleared.

One time

A one-time deep dive.

A full audit of every record from a PropertySync export or a plant we host. The report stands on its own: grades, findings, search impact, recommended fixes, and a CSV fix manifest for each finding.

Before you send the export

What the audit does.

Does the audit change the plant?+

No. Plant Health is read-only. The fix manifest lists every affected record for when you choose to repair them.

Where does the data come from?+

A PropertySync plant export, or a county plant we already host.

What is in a finding?+

A severity, the count, sample values, the search impact, a recommended fix, and a CSV of every affected record.

Get your plant graded.

Tell us the counties and whether you want monthly monitoring or a one-time deep dive. A real person replies.

Or email hello@limelyte.com.